Privacy policy

Privacy Policy (Updated May 2018)
Personal Information we may collect from you
We collect personal information about you in various ways, such as through our Sites and social media channels; at our training events and through phone, email and fax; through job applications and in connection with in-person recruitment; and in connection with our interactions with clients and vendors. We may collect the following types of personal information (as permitted under local law):

  • Contact information (such as name, postal address, email address and telephone number);
  • information you provide about friends or other people you would like us to contact; and
  • other information you may provide to us, such as in surveys or through the “Contact Us” feature on our website.

In addition, if you are an associate or job candidate and you apply for a position, we may collect the following types of personal information (as permitted under local law):

  • Employment and education history;
  • language proficiencies and other work-related skills;
  • national insurance number or other government-issued identification number;
  • date of birth;
  • bank account information;
  • nationality and valid work permits (where work permits are applicable);
  • disabilities and health-related information;
  • criminal and other background checks;
  • benefits information;
  • tax-related information;
  • information provided by references; and
  • information contained in your Curriculum Vitae, information you provide regarding your career interests, and other information about your qualifications for employment.
  • Photocopies of your driving licence, Drivers CPC Card and Drivers Card.

DVSA licence check

we will also collect information you provide to us about other individuals, such as information related to emergency contacts.

How we use your personal information

Clients

Your personal information will be collected and handled by us for the following purposes:

  • Providing workforce solutions and connecting people to work;
  • to provide you with the services you expect us to
  • to best tailor content and resources according to your preferences.
  • to respond to your request or questions when you contact us.
  • with your consent we may also use your contact data for direct marketing to inform you about services/products/events etc that might be of interest to you (we will communicate by email, telephone, mail and/or other communication methods)
  • to send to you other information – such as Bayside upcoming events or newsletters – that may be of interest to you.
  • to help us create, publish, and improve content most relevant to you.
  • to ensure that the content provided through the Website is presented in the most effective manner for you and for your device.
  • to perform analytical research on our prospective client and candidate base, including the content, and the services/products they are interested in
  • to transfer data to third parties (see below)
  • where necessary, to comply with any legal obligation; and we may also process your information to:
  • a. investigate or respond to incidents and complaints
  • b. comply with obligations and rights and cooperate with investigations carried out by the police, government or regulators.

Our Job Applicants and Associates

We use the information described above to perform the following activities (as permitted under local law):

  • Provide you with job opportunities and work;
  • Connecting people to work;
  • creating and managing online accounts;
  • processing payments;
  • sending promotional materials, alerts regarding available positions and other communications;
  • communicating about, and administering participation in, special events, promotions, offers, surveys, contests and market
  • research;
  • responding to individuals' inquiries;
  • protecting against, identifying and seeking to prevent fraud and other unlawful activity, claims and other liabilities; and
  • complying with and enforcing applicable legal requirements, relevant industry standards, contractual obligations and our policies.
  • provide HR services to you, including administration of payroll, performance management and disciplinary actions;
  • provide additional services to you, such as Driver Hours/CPC training and career counselling;
  • assess your suitability as a job candidate and your associate qualifications for positions; and we also may use the information in other ways for which we provide specific notice at or prior to the time of collection.
  • suppliers, contractors and agents: from time to time we may engage or employ other companies and individuals to perform functions on our behalf. Examples include the hosting and/or maintaining of website content, or the provision of certain features contained on the Website, and the provision of marketing services.
  • Such recipients will only have access to your personal information as required by them to perform their functions, and are not permitted to use such personal information for any other purposes. These recipients will be subject to contractual confidentiality obligations.
  • To government or law enforcement authorities if we determine in our sole discretion that we are under a legal obligation to do so.

Data Security

Although we will do our best to protect your personal information, you should be aware that the transmission of information via the internet is not completely secure and we cannot guarantee the security of your personal information transmitted to the Website or any third party; for this reason, any transmission is at your own risk. We will use strict operational procedures and adequate, technical and organisational security measures to prevent any unauthorised access, change, deletion or transmission of this personal information.

Your rights. How you can access, correct and delete your personal information

Under applicable data protection laws, you have the following rights:

  • Right to access and obtain a copy of your personal information: You are entitled to request confirmation whether we process any of your personal information. Where this is the case, you may have access to your personal information and to certain information about how it is processed.
  • In some cases, you can ask us to provide you with an electronic copy of your information.
  • Right to correct your personal information: If you can demonstrate that personal information we hold about you is not correct, you can ask that this information is updated or otherwise corrected.
  • Right to be forgotten/have data deleted: In certain circumstances, you have the right to have your personal data deleted. You may make such a request at any time and Bayside will evaluate if your request should be granted, however this right is subject to any legal rights or obligations
  • we may have to retain data. For situations where, in accordance with the law, we determine that your request to have your personal information deleted must be granted, Bayside will do so without undue delay.

To exercise your rights, you can contact us at the following address: info@baysiderecruitment.com

To the extent our processing of your personal information is based on your consent, you also have the right to withdraw your consent at any time.

Withdrawal of your consent will not affect the lawfulness of any processing based on your consent before the receipt of such withdrawal.

You can also lodge a complaint about our processing of your personal information with your local data protection authority.

How long do we keep your personal information for?

We will keep your information for as long as you wish to receive our communications and thereafter for the longer of the period required in order to meet our business, legal or regulatory responsibilities. Typically this is for 3 years.

Sharing with third parties

To facilitate our efficient use of your information, and to provide you with content and/or resources, or to fulfil a request you make of us, we disclose your information to third parties. However, this disclosure will only occur in the following circumstances:

  • To suppliers, contractors and agents: from time to time we may engage or employ other companies and individuals to perform functions on our behalf. Examples include the hosting and/or maintaining of website content, or the provision of certain features contained on the Website, and the provision of marketing services.
  • Such recipients will only have access to your personal information as required by them to perform their functions, and are not permitted to use such personal information for any other purposes. These recipients will be subject to contractual confidentiality obligations.
  • To government or law enforcement authorities if we determine in our sole discretion that we are under a legal obligation to do so.

Where your personal information is stored and processed

As explained in the “Sharing with third parties” paragraph above, we share your personal information with the following:

Third party suppliers, contractors or agents: where we use a third party supplier, contractor or agent, your personal information remains under our control and we have controls in place to ensure your personal information is adequately protected.

We endeavour to take all steps reasonably necessary to ensure that your personal information is treated securely and in accordance with this Policy.

Marketing communications

We will only send marketing communications to you via email or other communication means where you have consented that we may do so.

We will usually offer you a check box on the forms we use to collect your personal information where, if you agree to receive marketing communications, you have to click or tick the box. Where we send marketing communications to you via email, you may opt out of receiving any further marketing communications by emailing ‘unsubscribe’ or ‘opt-out’ function in the email. In addition, you can also exercise your opt-out right at any time by contacting us at info@baysiderecruitment.com and providing the following information: your name, your email address, a contact telephone number, the marketing communications you would like to opt out of receiving.

Changes to this Policy
The terms of this Policy may change from time to time. We shall publish any material changes to this Policy through appropriate notices either on this Website or contacting you using other communication channels.

Contact
Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to info@baysiderecruitment.com

You can request a copy of mechanisms relating to a specific transfer of your personal information by contacting info@baysiderecruitment.com

You can also contact our data protection officer at the following address: info@baysiderecruitment.com